Privacy policy

Capistrano United is a youth soccer club in San Juan Capistrano, California. This policy explains what information we collect when a parent or guardian registers a child for our tryouts on capistranounited.com, how we use it, who can see it, and the choices you have.

What we collect

• Parent or guardian: full name, email address and phone number.
• Child: first and last name, date of birth, and whether the child is a boy or a girl.
• Registration: the tryout days you chose and the age group we calculate from the date of birth.
• Release of liability: the name you type as your signature, when you accepted, the version of the release, and a copy of its text — our record that you agreed to it.
• Technical: the IP address and browser information sent with the form, used only to keep the form safe from spam and abuse.
• Messages: anything you choose to tell us when you email us.

We do not ask for home addresses, health information, photos, payment details or government identification numbers.

How we use it

• To place your child in the right age group and tryout session.
• To send you a confirmation and the details you need for the day.
• To contact you about the tryouts and, afterwards, about team placement for the season.
• To keep a record that you accepted the release of liability for your child.
• To keep the site secure and to meet our legal obligations.

We do not sell your information, share it for advertising, or add you to a marketing list.

Children’s information

This site is meant for parents and guardians, and registrations must be made by a parent or legal guardian. We collect a child’s information only from that adult, and we do not knowingly collect personal information directly from children under 13. If we learn that a child has sent us information, we will delete it. As a parent or guardian, you can review your child’s information, correct it, ask us to delete it, or tell us to stop using it at any time.

Who can see it

Only the club staff who organize the tryouts and the web developer who maintains this site. A few service providers handle the information on our behalf, only to run these services:

• Hostinger hosts the website, the database and the club mailbox that sends your confirmation email.
• Google provides the club’s Gmail account, which receives a daily summary of new registrations, and stores our backup copies. Backups are encrypted on our server before they are sent, so they cannot be read in storage.

We do not give your information to anyone else, unless the law requires it or it is needed to protect someone’s safety.

Cookies and tracking

The public pages of this site do not use advertising or analytics cookies and do not follow you across other websites. The only cookie we set is a sign-in cookie for club staff. Because we do not track visitors, the site works the same whether or not your browser sends a “Do Not Track” or Global Privacy Control signal.

How we protect it

The site only accepts secure (HTTPS) connections. The database cannot be reached from the internet, staff access requires a password, and backups are encrypted. No system is perfectly secure, but we limit what we collect and who can see it. If a security incident ever affects your information, we will notify you as the law requires.

How long we keep it

We keep registration information while it is needed for the tryouts and the season that follows, then delete it — or sooner if you ask. The record of a signed release of liability may be kept longer, only for as long as it could be needed to respond to a legal claim. Backup copies are replaced automatically: the ones on our server after 7 days, the off-site copies after 30 days.

Your privacy rights

You can ask us at any time what information we hold about you or your child, for a copy of it, to correct it, or to delete it. If you live in California, the law also gives you these rights, including the right not to be treated differently for using them. We do not sell or share personal information, so there is nothing to opt out of.

To make a request, email support@capistranounited.com from the address you used to register, or tell us how else we can confirm it is you. You can also ask someone to make the request for you. We will answer within 45 days.

Changes to this policy

If this policy changes, we will update the effective date above. If we plan to collect more information — for example, when family accounts open — we will tell you before we start.

Contact

Capistrano United, San Juan Capistrano, California. For any privacy question or request, email support@capistranounited.com.